Get organized!

By Cindy Bablitz

Sharing office space with other business workers or family members is challenging, but not impossible to manage, says office organizer Cheryl Joseph. If papers are getting misplaced (or preferably before that becomes an issue) she suggests adopting a "clean desk top" system with individual file folders or boxes for papers that can’t be filed away. As users leave the shared workspace, each can put their to-do list and relevant papers in their own box or file and move it to a nearby shelf.

More ideas to improve the functionality of your office space:

1. Think about what the space is for and avoid using it as a "catch-all". Clutter is distracting (and breeds more clutter). Make optimum use of closets or other storage space to keep the office and its equipment open and accessible.
2. Avoid the cheaper computer stations and get a large desktop area (it can be a table) that accommodates papers as well as a computer station and printer.
3. Develop a storage system for files and discipline yourself to use it. Joseph prefers a filing cabinet with hanging files. Ideally, the filing cabinet should be no higher than three drawers so you can access records without leaving your chair. Files you don’t need to access regularly can go into boxes and be placed on nearby shelves.
4. Install a book shelf or other shelving system for manuals, catalogues and other reference materials, binders, books and excess office supplies.
5. Make sure the space has a telephone. You should not have to leave your work station to take or make a call.
6. Opt for a chair on casters. It’s easier to manoeuvre at your desk and essential for rolling over to that filing cabinet. FF

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